Friday, February 7 2020

January 2020 KeyBiz Meeting Minutes

January 2020 KeyBiz MEETING MINUTES



Members Participating

1.   Adrienne
2.   Arlene -
3.   Barb - yes
4.   BJ - yes
5.   Buddy - yes
6.   Cathy - yes
7.   Kate - 
8.   Joyce- yes
9.   Pat - Resigned this month

10. Rose - 11. Shelley - yes 12. Sophie - yes

REPORTS 1. AlternateChair (Buddy)

2. BusinessChair (BJ):

3. CAL Coordinator (Cathy) :

4. Gentle Reminder Coordinator : position open as of this month

5. Gentle Reminder Committee :

6. Meeting Coordinator (Barb) :

7. Secretary/Archivist (Joyce):. The December 2019 Minutes were posted to the web blog

8. SponsorCoordinator (Sophie) : Dear KeyBiz, My report has been posted. In service, Sophie

9.. StatesideTreasurer (Shelley) :

10. Treasurer(Kate) :

11. Webmaster (Buddy) : The December 2019 Activity Report has been posted to the Key blog: https://key2harmony.org/files/index.php?post/December-2019-Activity-Report

Chair opened meeting January 2, 2020

UNFINISHED BUSINESS

From July 2019 - Cosignatory on Treasurer Accounts

Awaiting co- signatory : Rose is now (December 2019) cosignatory on Australian account...this now is finished business. From January, 2020 : Committee Chair has completed paperwork to be our Cosignatory on the Stateside account and Stateside Treasurer will advise when process is completed.

B. From July 2019 - Obtaining a TIN (tax identification number for stateside bank account - The committee members who was working on obtaining a TIN has resigned from KeyBiz Stateside Treasurer previously indicated a TIN was needed on Stateside Account if we are to have an account with no minimum balance and be listed as a non- profit Further discussion ongoing. Consider EIN instead of TIN (because it is less complicated, still for non-profit status According to the Al-Anon Memorandum "Reoccurring Questions on AL-ANON/ALATEEN GROUPBANK ACCOUNTS" all we may have to do is show the bank a copy of the Service Manual and apply for a simple Federal Employer Identification Number (EIN). The details are here: http://www.alnwfl-al-anon.org/_pdfs/GroupBankAccountInfo.pdf

January 2020 : discussion continues as to how to proceed

C. From August 2019- Donation to WSO. Treasurer suggested $200 (Australian dollars) donation to WSO. Awaiting information re how to transfer electronically.

D. From November 2019 : Gentle Reminder Committee - New Coordinator needed From January 2020 : the GR Committee prefers no Coordinator. Schedule written with member doing the monthly monitoring to give monthly report to KeyBiz. . Current committee members : Shelly, Rose, Cathy . Now awaiting current rotation schedule. Also awaiting decisions whether KeyBiz will eliminate Coordinator Position completely and delete it from the Website (website position description also contains another duty)

E. From November 2019 Bank information : Awaiting stateside bank information

     (Australian bank information : Bendigo Bank BSB 633000 )
     (Stateside Bank Information : Essex Bank in Virginia account #4070933) ...Now Finished Business

NEW BUSINESS ; None

.QUESTIONS AND ANSWERS estimate of what web bill might be in May clarification re:meeting “roll call”...all KeyBiz members need advise presence at roll call or advise KeyBiz promptly if they cannot participate When Chair Coordinator term ends (? May 2020) Blog not essential ...rather it lets members know the make up KeyBiz and what is available for this on line meeting meeting (per chair) All reporting at monthly meetings goes in the Minutes

Meeting closed by chair January 29, 2020

Saturday, February 1 2020

January 2020 Activity Report

Here is the December activity report for KeytoHarmony@Gaggle.email and website stats from Key2Harmony.org:

120 Messages sent this month.

Successfully sending to all 469 members

22 members unsubscribed this month

Website traffic report:

Total Unique Visitors January 2020:

Daily Visitors January 2020:

Still not sure why the last day of the month's stats are always truncated.

Wednesday, January 8 2020

December 2019 KeyBiz Meeting Minutes

December 2019 KeyBiz Meeting Minutes



Members Participating

1.   Adrienne
2.   Arlene -
3.   Barb - yes
4.   BJ - yes
5.   Buddy - yes
6..  Cathy - yes
7.   Diana -
8.   Kate -
9.   Joyce - yes

10. Pat- 11. Rose - 12. Shelley - yes 13. Sophie -

REPORTS 1. AlternateChair (Buddy):

2. BusinessChair (BJ):

3. CALCordinator (Rose) :

4. Gentle Reminder Coordinator : (open position)

5. Meeting Coordinator (Barb):

6. Secretary: (Joyce):. The November 2029 KTH MEETING MINUTES have been posted to the web blog. In Service, Joyce

7. SponsorCoordinator (Sophie):

8. StatesideTreasurer (Shelley):

9. Treasurer(Kate):

10. Webmaster (Buddy) The November Activity Report has been posted to the Key to Harmony blog: https://key2harmony.org/files/index.php?post/November-2019-Activity-Report

Buddy



Meeting opened by Chair (BJ) on December 5, 2010

UNFINISHED BUSINESS

A. From July 2019 - Cosignatories on Treasurer Accounts Awaiting co- signatory on Stateside account

B. From July 2019 - Obtaining a TIN (tax identification number for stateside bank account - Member working on this has resigned from KeyBiz Shelley previously indicated a TIN was needed on Stateside Account.

C. From August 2019- Donation to WSO. Treasurer suggested $200 (Australian dollars) donation to WSO. Awaiting information re how to transfer electronically.

D. From November 2019 : Gentle Reminder Committee - New Chair needed (committee to appoint) and new chair to update member list and rotation schedule

E. From November 2019 Bank information : Awaiting stateside bank information

     (Australian bank information : Bendigo Bank BSB 633000 )

NEW BUSINESS: none

QUESTIONS AND ANSWERS

chair schedule complete through Feb 2020 - format of document sent to chairs: addition of a reminder to close the meeting

Meeting Closed by Chair (BJ) December 31, 2019

Thursday, January 2 2020

report from sponsorship coordinator

no enquiries about sponsorship this month. in service, Sophie

Wednesday, January 1 2020

December 2019 Activity Report

Here is the December activity report for KeytoHarmony@Gaggle.email and website stats from Key2Harmony.org:

108 Messages sent this month.

Successfully sending to all 472 members

21 members unsubscribed this month

Website traffic report:

Total Unique Visitors December 2019:

Daily Visitors December 2019:

Still not sure why the last day of the month's stats are always truncated.

Sunday, December 8 2019

November 2019 KTH MEETING MINUTES

November 2019 KTH MEETING MINUTES

Members Participating
1.   Adrienne - yes
2.   Arlene -
3.   Barb - yes
4.   BJ - yes
5.   Buddy - yes
6..  Cathy - yes
7.   Darlene - yes
8.   Kate - yes
9   Joyce- yes

10. Pat - yes 11. Rose - yes 12. Shelley - yes 13. Sophie - yes

REPORTS 1. AlternateChair (Buddy)

2. BusinessChair (BJ)):

3. CALCordinator (Rose) :

4. Gentle Reminder Coordinator: (open)

5. Meeting Coordinator (Barb) :

6. Secretary/Archivist (Joyce):. The October 2019 KTH MEETING MINUTES have been posted to the web blog. Joyce

7. SponsorCoordinator (Sophie : Hi all, My report has been posted : https://key2harmony.org/files/index.php?post/report-from-sponsorship-coordinator3 In service, Sophie

8. StatesideTreasurer (Shelley) : No activity in September October Opening Balance. 376.34 Deposits up to November 4. 34.84 Balance as of 11/15/19. 411.18 Regards, Shelley

9. Treasurer(Kate)

10. Webmaster (Buddy) : The October 2019 Activity Report has been posted to the Key blog: https://key2harmony.org/files/index.php?post/October-2019-Activity-Report Buddy

UNFINISHED BUSINESS

A. From July - Cosignatories on Treasurer Accounts: decided and awaiting finalization Rose now co-signatory on Australian account as of 11/2019 Awaiting co- signatory on Stateside account

B. From July - Obtaining a TIN (tax identification number for stateside bank account. - KeyBiz Member working on this has resigned . Treasurer indicates no TIN needed on Australian Account 11/2019 . Shelley previously indicated a TIN was needed on Stateside Account.

C. From August : Donation to WSO. Treasurer suggested $200 (Australian dollars) donation to WSO. Needing to delay further discussion/donation until change in Australian cosignatory resolved ( now resolved 12/2019) and information re how to transfer electronically obtained.

NEW BUSINESS

 Gentle Reminder Committee -

A1. New Chair needed (committee to appoint) and new chair to update member list and rotation schedule

B. Bank information B1. Australian bank information : Bendigo Bank BSB 633000 Acc132832924    B2. Awaiting stateside bank information

C. Observations re KTH Website

C1. This is not a report, but some observations about Key to Harmony's flow of new members.

After we moved to Gaggle and new members had to sign up via the Join form on the website, I began to see a pattern: many of our new members would unsubscribe the next day or soon thereafter. We had a steady flow of newcomers, but many of them - I would say a majority - would leave almost immediately.

I was able to determine why some were leaving so quickly:

-- Some didn't realize that Key to Harmony was an Al-Anon meeting.

-- Some didn't realize the meeting was conducted via email. They thought it was an actual meeting - either face-to-face or live chat.

-- Some thought we were going to provide them with the "Key to Harmony" in their marriages or relationships. :-)  They did not have family members with a problem of alcoholism, they just had bad relationships.

(NOTE: I do think our name attracts new members. For example, Awakenings AFG has exactly the same set up as Key to Harmony - website, join form, optimization, etc. - but we get 10 times the new subscribers.)

To try to cut down on these kinds of drive-by subscribers, a few months ago, I added a description to the How to Join page. You can see it here. https://key2harmony.org/join.html

It simply says Key is an Al-Anon meeting and it's conducted via email. That description had an immediate effect. Our flow of new members dropped drastically, but so did our immediate unsubscribes. Where we were getting maybe 10 new members a week (these are estimated numbers) we dropped to maybe 1-3 per week.

For example, last week we had only 2 new members join. The week before than we had only 2 join.

But now it's Thanksgiving week, the beginning of the "holiday season" - the season in which Al-Anon as a whole sees an influx of newcomers. It begins each year with Thanksgiving week, gathering momentum through Christmas and then peaking during New Year's through Super Bowl Sunday.

After having 4 new members join in the past two weeks, we have had 4 join in the last 18 hours.

'Tis the Season...

Buddy Key Tech Team

QUESTIONS AND ANSWERS change in GR schedule annual permission to quote one paragraph of CAL quarterly appeal letter received member resignation Question/answer about sponsorship - WEBEx meeting Sponsor list Chair schedule status

Monday, December 2 2019

November 2019 Activity Report

Here is the November activity report for KeytoHarmony@Gaggle.email and website stats from Key2Harmony.org:

102 Messages sent this month.

Successfully sending to all 471 members

12 members unsubscribed this month

Website traffic report:

Total Unique Visitors November 2019:

Daily Visitors November 2019:

Still not sure why the last day of the month's stats are always truncated.

Wednesday, November 27 2019

KTH Chair Schedule 12/1/2019 - 2/27/2020

Shailaja Dec 1st & 5th Concept 7
Judy Dec 8th & 12th Tradition 8
Joanne Dec 15th & 19th Tradition 9
Janet Dec 22nd & 26th Tradition 10
Patricia Dec 29th & Jan 3rd Concept 8

Shelly Jan 5th & 9th Tradition 11
Neal Jan 12th & 16th Tradition 12
Catherine Jan 19th & 23rd Step 1
Buddy Jan 26th & 30th Step 2

Katy Feb 2nd & 6th Concept 9
Rose Feb 9th & 13th Step 3
Carl Feb 16th & 20th Step 4
Stephanie Feb 23rd & 27th Step 5

Friday, November 8 2019

October 2019 KTH MEETING MINUTES

October 2019 KTH MEETING MINUTES



Members Participating

1.   Adrienne - yes
2.   Arlene -
3.   Barb - yes
4.   BJ - yes
5.   Buddy - yes 
6.   Cathy -yes
7.   Darlene -yes
8.   Kate - yes
9.   Joyce- yes

10. .Pat - yes 11. Rose - yes 12. Shelley - yes 13. Sophie - yes

REPORTS 1. AlternateChair (Buddy)

2. BusinessChair (BJ))

3. CALCordinator (Rose) :

4. Gentle Reminder Coordinator : (Shelly: Here is the GR Committee Report https://key2harmony.org/files/index.php?post/September-GR-Committee-Report

5. Meeting Coordinator (Barb)

6. Secretary/Archivist (Joyce):.The September 2019 KTH MEETING MINUTES have been posted to the Key weblog

7. SponsorCoordinator (Sophie) : Hi everybody,  I posted my report https://key2harmony.org/files/index.php?post/report-from-sponsorship-coordinator2 In service  Sophie

8. StatesideTreasurer (Shelley):

9. Treasurer(Kate):

10. Webmaster (Buddy) : The September 2019 Activity Report has been posted to the Key blog: https://key2harmony.org/files/index.php?post/September-2019-Activity-Report Buddy

BUSINESS :

UNFINISHED BUSINESS (from July and August still unfinished) From July - Treasurer Job Description: ( changes under discussion including posting to blog rather than or in addition to an off topic to Membership and frequency of  reports  )...Now closed 10/31/19

B. From July - Cosignatories on Treasurer Accounts: decided and awaiting finalization

C.  From July - Obtaining a TIN (tax identification number) A KeyBiz Member working on this. Awaiting resolution.



D. From August : Donation to WSO. Treasurer suggested $200 (Australian dollars) donation to WSO. Needing to delay further discussion/donation until change in Australian cosignatory resolved

E. From September : Review/update all Keymail Officers and Coordinator Job Descriptions on Website blog. Now closed 10/31/19

NEW BUSINESS : 0 (zero)

QUESTIONS AND ANSWERS request for verification of attendance at our meeting...is this feasible? Request for email address change - Welcome new member Adrienne

upcoming WEBex  meeting  (possibly re on-line Al-Anon meetings). WEBEx means video conferencing

Tuesday, November 5 2019

report from sponsorship coordinator

2 enquiries this month. 1 person asked for the Sponsorship Pamphlet which I sent.

Saturday, November 2 2019

October 2019 Activity Report

Here is the October activity report for KeytoHarmony@Gaggle.email and website stats from Key2Harmony.org:

151 Messages sent this month.

Successfully sending to all 464 members

22 members unsubscribed this month

Website traffic report:

Total Unique Visitors October 2019:

Daily Visitors October 2019:

Still not sure why the last day of the month's stats are always truncated.

Tuesday, October 8 2019

September 2019 KTH MEETING MINUTES

September 2019 KTH MEETING MINUTES



Members Participating

1.   Arlene - yes
2.   Barb - yes
3.   BJ - yes
4.   Buddy - yes
5.   Cathy - yes
6.   Darlene - yes
7.   Diana - resigned
8.   Kate - yes
9.   Joyce- yes

10. Pat - yes 11. Rose - yes 12. Shelley - yes 13. Sophie - yes

REPORTS 1. AlternateChair (Buddy)

2. BusinessChair (BJ))

3. CALCordinator (Rose) :

4. “Gentle Reminder” Coordinator (Darlene) : I've posted the GR volunteer schedule as it stands for now...  http://key2harmony.org/files/index.php?post/GR-Committee-Volunteer-Schedule-for-2019

5. Keymail Coordinator (Barb) : I have no report except that I have a full 3 months of folks who said they could chair. Barbara Chair Person

6. Secretary/Archivist (Joyce):. The August 2019 KTH MEETING MINUTES have been posted to the blog http://key2harmony.org/files/index.php?post/August-2019-Activity-Report In Service Joyce

7. Sponsorship Coordinator: (Sophie)

8. Assistant (Stateside) Treasurer : (Shelley) 9. Treasurer : Kate

10. Webmaster (Buddy) : The August 2019 Activity Report has been posted to the Key weblog: http://key2harmony.org/files/index.php?post/August-2019-Activity-Report Buddy. Key Tech Team

OLD BUSINESS (from July and August still unfinished) From July - Treasurer Job Description: ( changes under discussion including posting to blog rather than or in addition to an off topic to Membership and frequency of  reports  )

B.  From July - Cosignatories on Treasurer Accounts: decided and awaiting finalization

C.  From July - Obtaining a TIN (tax identification number) A KeyBiz Member working on this. Awaiting resolution.



D. From August : Donation to WSO. Treasurer suggested $200 (Australian dollars) donation to WSO. Needing to delay further discussion/donation until change in Australian cosignatory resolved

NEW BUSINESS Business Chair Job Description: suggested changes discussed and agreed on. Revised Job Description now on website B. Reviewing all Keymail Officers and Coordinator Job Descriptions beginning with Officers

QUESTIONS AND ANSWERS Welcome new member (Pat). Farewell to departing member (Diana) Gentle Reminder Feedback/Meeting Disruptions Permission to quote CAL Conference call meetings Chair Coordinator 3 year current commitment expires May 2020 Website spam Key2Harmony.org now a secure site

Monday, October 7 2019

report from sponsorship coordinator

September Report: 2 enquiries. I shared our list of sponsors and the sponsorship pamphlet.

Thursday, October 3 2019

September GR Committee Report

Unfortunately, for personal reasons, Diana is no longer a member of the GR committee, but we are hoping she will return in the future. Thank you to Shelley for picking up as GR person in September, which was a “tricky” month, after she was away for a bit. Next up is Cathy for the month of October. As always, thank you all for your service!

Tuesday, October 1 2019

September 2019 Activity Report

Here is the September activity report for KeytoHarmony@Gaggle.email and website stats from Key2Harmony.org:

222 Messages sent this month.

Successfully sending to all 442 members

44 members unsubscribed this month

Website traffic report:

Total Unique Visitors September 2019:

Daily Visitors September 2019:

Still not sure why the last day of the month's stats keep getting truncated.

Thursday, September 12 2019

GR Committee Volunteer Schedule for 2019

GR Committee Schedule - 2019
January Darlene
February Cathy
March Rose
April Shelley
May Diana
June Darlene
July Cathy
August Rose
Sept. Darlene
October Cathy
Nov. Rose
Dec. Shelley

Wednesday, September 11 2019

August 2019 KEY TO HARMINY MEETING MINUTES

AUGUST 2019 KTH MEETING MINUTES



Members Participating

1.   Arlene -
2.   Barb - yes
3.   BJ - yes
4.   Buddy - yes
5.   Cathy - yes
6.   Darlene - yes
7.   Diana - yes
8.   Kate - yes
9.   Joyce- yes

10. Pat - yes 11. Rose - yes 12. Shelley - yes 13. Sophie - yes

REPORTS 1. AlternateChair (Buddy)

2. BusinessChair (BJ))

3. CALCordinator (Rose) :

4. Gentle Reminder Coordinator

5. Meeting Coordinator (Barb)

6. Secretary/Archivist (Joyce):. I have posted the July 2019 KTH Meeting Minutes to the Web Blog. http://key2harmony.org/files/index.php?post/JULY-2019-KTH-MEETING-MINUTES

7. SponsorCoordinator (Sophie)

8. StatesideTreasurer (Shelley)

9. Treasurer(Kate):

10. Webmaster (Buddy) : July 2019 Activity Report http://key2harmony.org/files/index.php?post/July-2019-Activity-Report

OLD BUSINESS ( from July begun and still ongoing ... ) A. Treasurer Job Description ( changes under discussion including posting to blog rather than as an off topic to Membership and frequency of  reports  )

B.  Cosignatories on Treasurer Accounts

C.  Obtaining a TIN



NEW BUSINESS : A. Donation to WSO (under discussion, awaiting decision)

QUESTIONS AND ANSWERS Quarterly Appeal Letter received Chair schedule - Handling of Chair shares if Chair can’t post in assigned week - Welcome new member - Sponsorshp Requests

Sunday, September 1 2019

August 2019 Activity Report

Here is the August activity report for KeytoHarmony@Gaggle.email and website stats from Key2Harmony.org:

132 Messages sent this month.

Successfully sending to all 423 members

25 members unsubscribed this month

Website traffic report:

Total Unique Visitors August 2019:

Daily Visitors August 2019:

Still not sure why the last day of the month's stats keep getting truncated.

report from sponsorship coordinator

2 enquiries in August about sponsorship and how to find an online sponsor

Sunday, August 18 2019

KTH Chair Schedule 9/1 - 11/28/19

Cathy Sept 1st & 5th Concept 4
Catherine Sept 8th & 12th Step 10
Sabrina Sept 15th & 19th Step 11
Joanne Sept 22nd & 26th Step 12

Rita Sept 29th & Oct 3rd Concept 5
Stephanie Oct 6th & 10th Tradition 1
Shelley Oct 13th & 17th Tradition 2
Deborah Oct 20th & 24th Tradition 3
Devin Oct 27th & 31st Tradition 4

Mary Ellen Nov 3rd & 7th Concept 6
Barb Nov 10th & 14th Tradition 5
Carl Nov 17th & 21st Tradition 6
Linda Nov 24th & 28th Tradition 7

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